Conflict of Interest Policy

Purpose

Panditarama Sydney Meditation Centre (PSMC) is committed to maintaining the highest standards of integrity, transparency, and accountability in all its activities.

The purpose of this policy is to ensure that actual, potential, or perceived conflicts of interest are identified, disclosed, and managed appropriately so that decisions are made in the best interests of PSMC and its charitable purposes.

Scope

This policy applies to all individuals involved with PSMC, including:

  • Monastics
  • Executive Committee members
  • Office bearers
  • Volunteers
  • Contractors and advisors (where relevant)

Definition of Conflict of Interest

A conflict of interest arises when a person’s personal, financial, professional, or other interests could improperly influence, or be perceived to influence, their duties or decision-making at PSMC.

Conflicts may be:

  • Actual– a real conflict exists
  • Potential– a conflict may arise in the future
  • Perceived– a reasonable person could believe a conflict exists

Policy Statement

PSMC requires that all decisions and actions be made:

  • In good faith
  • In the best interests of the organisation
  • In accordance with Buddhist ethical principles and charitable obligations

All conflicts of interest must be declared, recorded, and appropriately managed.

Examples of Conflicts of Interest

Conflicts of interest may include, but are not limited to:

  • Financial interests in suppliers, contractors, or service providers
  • Family or close personal relationships affecting decisions
  • Acceptance of gifts or benefits that could influence judgment
  • Use of PSMC resources for personal benefit
  • Employment or business relationships that conflict with PSMC duties

Disclosure of Conflicts

All relevant individuals must:

  • Declare any actual, potential, or perceived conflict of interest as soon as it arises
  • Disclose conflicts at meetings where relevant matters are discussed
  • Update disclosures if circumstances change

Disclosures must be made to:

  • The Chair or President, or
  • The Executive Committee

Management of Conflicts

Where a conflict of interest is identified, PSMC will manage it by one or more of the following actions:

  • Requiring the person to abstain from discussion or decision-making
  • Excluding the person from relevant meetings or agenda items
  • Appointing an independent decision-maker
  • Recording the conflict and management actions in meeting minutes
  • In serious cases, requiring resignation from a role

Gifts and Benefits

Individuals must not accept gifts, benefits, or hospitality that:

  • Could influence, or be perceived to influence, their decision-making
  • Are inconsistent with PSMC’s ethical standards

Any gifts or benefits must be declared to the Executive Committee.

Record-Keeping

PSMC will:

  • Maintain a Register of Interests
  • Record all disclosed conflicts and how they were managed
  • Retain records in accordance with governance and audit requirements

Breach of Policy

Failure to disclose or appropriately manage a conflict of interest may result in:

  • Disciplinary action
  • Removal from duties or roles
  • Termination of volunteer or committee appointment

Referral to external authorities if required

Revision History

This policy will be reviewed at least every two (2) years, or earlier if required by changes in legislation, ACNC guidance, or organisational circumstances.

Version Date Issued Next Review Date Approved By
V.1.0 10 Jan 2026 10 Jan 2028 Executive Committee

Final Days and Parinibbana (Age 80)

At the age of 80, the Buddha sensed his life was nearing its end. He continued teaching until his final moments, offering guidance to his disciples on maintaining harmony and staying committed to the path.

The Buddha passed away peacefully in Kushinagar, entering Parinibbana—the final liberation from the cycle of birth and death. His teachings, preserved for over 2,500 years, have since spread throughout the world and remain a source of wisdom and transformation today.

The Buddha’s life demonstrates that profound inner peace and liberation are attainable through understanding, ethical living, and mindfulness.

Forty-Five Years of Teaching

For the next 45 years, the Buddha travelled widely across northern India, sharing his teachings with anyone eager to learn—monks, nuns, farmers, royalty, merchants, and people from all walks of life. His teachings emphasised wisdom, moral conduct, mindfulness, compassion, and the potential for every being to awaken.

He established monastic communities, guided thousands of followers, and offered practical teachings that continue to resonate today. The Buddha taught in a simple and accessible manner, focusing on understanding the mind, cultivating virtue, and realising inner peace.

The First Teaching at Deer Park

Soon after his enlightenment, the Buddha travelled to Sarnath, where he delivered his first discourse to five former companions. This teaching, known as the Dhammacakkappavattana Sutta, introduced the Four Noble Truths and the Noble Eightfold Path. With this, the Sangha—the community of monks—was born, marking the beginning of the spread of the Dhamma.

Enlightenment Under the Bodhi Tree
(Age 35)

Siddhartha eventually settled beneath a fig tree in Bodh Gaya, vowing not to rise until he discovered the truth. After a long night of deep meditation, he awakened to a complete understanding of reality, the nature of suffering, and the path to liberation.

At this moment, Siddhartha Gautama became the Buddha—“The Awakened One.”

The Great Renunciation (Age 29)

At 29, Siddhartha made a courageous and transformative decision. Leaving behind his royal life, his family, and all worldly luxuries, he embraced the life of a seeker. This departure, known as the Great Renunciation, was the beginning of his spiritual journey.

He travelled across northern India studying with respected teachers and practising intense forms of meditation and asceticism. Though he mastered these methods, they did not bring the liberation he sought. Realising that extreme self-denial was not the answer, he abandoned harsh austerities and turned toward a balanced approach—a path later called the Middle Way.

The Four Encounters and the Search for Truth

Although Siddhartha grew up sheltered, a series of life-changing encounters expanded his understanding of the human condition. While visiting the city beyond the palace walls, he saw an elderly person, a sick person, a corpse, and finally a serene wandering monk. These four sights deeply affected him. They revealed the inescapable truths of aging, illness, and death—and showed him that a spiritual path might offer liberation from suffering.

These moments awakened a profound inner questioning that could not be silenced:
What is the cause of suffering, and is there a path to true peace?

Birth and Early Life (563 BCE)

Siddhartha Gautama, who would later become the Buddha, was born around 563 BCE in Lumbini, a region that is now part of Nepal. He was born into the royal Shakya clan to King Suddhodana and Queen Maya. Tradition describes his birth as peaceful and auspicious. After his mother’s passing one week later, Siddhartha was lovingly raised by his aunt, Queen Mahapajapati.

Growing up in the city of Kapilavatthu, Siddhartha enjoyed a privileged and protected life. His father, wishing to shield him from the hardships and uncertainties of the world, ensured he received the finest education, martial training, and a life surrounded by comfort. At the age of sixteen, Siddhartha married Princess Yasodhara, and together they had a son named Rahula.